Job Description:
a) Recruitment
• Work and form relationships with internal management teams to know the ins and outs of their departments and better understand their hiring needs and job specifications
• Utilize knowledge of multiple recruiting sources and execute innovative recruiting strategies to find quality candidates and prospects
• Develop and release job postings on a platforms, such as social networks, job boards and other professional networks
• Screen resumes and prospects, qualify, interview, and manage candidates throughout interview process from prepping before interviews to assisting with final offer negotiation
• Maintain a database of candidate records, including active and passive prospects, hired and fired employees, and other candidate relationships
• Follow up on interview process status and update records in internal database
• Responsible for on boarding/off boarding of staff and management.
b) Compensation & Benefit management
• Maintain and enhance employee benefits programs, including compensation, health insurance, expenses, vacation, and other personnel packages that are in line with work culture and organisational objectives
• Ensure legal compliance by monitoring and implementing applicable HR federal and state requirements, conducting investigations, and maintaining records
• Maintain/update HR records and employee files in accordance with compliance laws, and policies provide organizational change information for charts and presentations
• Work closely with payroll and other departments, exercising the utmost discretion while working with highly confidential information
• Assess employees needs by conducting organisational psychology surveys to find out what motivates and engages employees
• Oversee and ensure employee confirmation and annual appraisal of employee exercise is executed accordingly and recorded.
• Administer staff leave records, staff attendance records, medical, SOCSO, insurance and other claims.
• Manage employee discipline or employee relations issues, grievances, and counselling on work-related problems
• Employee’s performance management and KPI tracking.
• Prepare the necessary monthly reports on employee’s work performance
• Prepare HR related correspondence and documentation with careful attention to legal requirement and general practices such as employment contract, confirmation, disciplinary, termination, memo, policy and etc
c) Succession Planning
• Identifying the requirements for key roles and develop a succession planning model with correct assessment and training tools
• Purposefully communicating the organization’s vision and objectives, in developing employee’s leadership and planning skills and ensuring that they are successful in their future role
• Promote the diversity of the workforce throughout the organization. Keeping up with the latest organisation chart for the company and making sure it is always up to date
• Develop staff training plan according to competency levels and needs
• To monitor certification requirements for respective position
Job Requirements:
• Minimum 8 years of working experience in the related field
• Candidate must possess at least Diploma/Degree majoring in Human Resource Management, Business Administration, Secretarial or equivalent
• Highly proficient in Microsoft Office such as Excel, Words, Power Point, Outlook and Teams
• Strong problem-solving skills and good communication and interpersonal skills with the ability to interact with all levels
• Highly attentive to details and strong in organizing tasks.
